The U.S. Embassy Singapore is pleased to announce that routine notarial services will resume on October 1, 2020. Please click here to schedule an appointment.
Appointments are now required for notary services. To make an appointment, please visit the U.S. Citizens Services Appointment System.
U.S. Consular Officers may provide specific notarial services authorized by relevant U.S. law and Department of State policy for all U.S. citizens. In addition, they can provide services for any person regardless of nationality so long as the document being notarized is required for use within the jurisdiction of the United States and is authorized by relevant U.S. law.
Services we CAN provide:
- Acknowledgement of signature
An Acknowledgement of signature verifies that a particular person signed a given document such as a deed or bill of sale. We can notarize only the signatures of those who are present to sign in front of a Consular officer. If you are signing on behalf of a corporation, LLC, trust, etc., please bring proof that you are authorized to sign on behalf of the organization.
An affidavit is a sworn statement of facts, made voluntarily, and confirmed by the oath or affirmation of the person making it. Note that we can assume no responsibility for the truth or falsity of the representations that appear in the affidavit. Only the identity of the individual making the statement is validated. You can use our blank Affidavit (PDF 9KB) and Affidavit of Eligibility/Freedom to Marry(PDF 10KB).
- Powers of Attorney
A power of attorney allows you to designate someone to take legal action on your behalf, such as authorizing someone to buy or sell a property in the United States in your name while you are abroad. You can use our blank Power of Attorney (PDF 12KB) or bring your own drafted one. If you are signing on behalf of a corporation, LLC, trust, etc., please bring proof that you are authorized to sign on behalf of the organization.
- Certified true copies of U.S. passports.
- Certified true copies of foreign passport for use with individual tax number (ITIN) applications.
- Form DS-3053 Statement of Consent for issuance of a U.S. passport to a minor (No fee required) (PDF 51KB)
Individual Tax Number (ITIN) Applications:
The IRS is implementing significant changes made to the ITIN program under the PATH Act of 2015. The new law means that any ITIN not used on a federal tax return at least once in the last three years will no longer be valid as of January 1, 2017 for use on a tax return unless the taxpayer renews the ITIN. In addition, all ITINs issued prior to 2013 will begin to expire this year and taxpayers will need to renew them.
The first pre-2013 ITINs that will expire are those with middle digits of 78 and 79 (Example: 9XX-78-XXXX). The renewal period for these ITINs began October 1, 2016. The IRS began to mail letters to this group of taxpayers in August to inform them of the need to renew their ITINs in order to file a tax return, and explain the renewal steps. The IRS will announce the schedule for expiration and renewal of ITINs that do not have middle digits of 78 and 79 at a future date.
If taxpayers have an expired ITIN, not renewed before filing a tax return next year, they might face a refund delay and be ineligible for certain tax credits, such as the Child Tax Credit and the American Opportunity Tax Credit, until they renew the ITIN. More information is available on the ITIN page at IRS.gov.
Services we CANNOT provide:
U.S. law precludes the provision of notarial services in certain cases. Among others, consular officers may not provide notarial services in connection with:
- Authentication of public documents issued in the U.S. such as birth, residency, marriage, divorce, and death certificates; commercial records, driver’s license and other credentials. Such documents must be authenticated in the U.S. for use overseas; for additional details, please visit the Department of State’s Notarial and Authentication Services or the Office of Authentication, or call 1-800-688-9889.
Please visit the National Center for Health Statistics webpage Where to Write for Vital Records for state specific information on how to request copies of vital records.
- Academic credentials, transcripts or degrees. Contact the educational institution which issued the document. For further information visit the Department of State’s website Authentication of American Academic Credentials for Use Abroad.
- Certified true copies of non-U.S. documents such as Singapore birth certificates
- U.S. Apostilles. Information on Apostilles can be found on the Department of State webpage Judicial Assistance – Notarial and Authentication (Apostille).
- Signature or Medallion guarantees. A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the U.S. Securities and Exchange Commission (SEC).
- Statements beyond the consular officer’s knowledge, e.g. that a document satisfies specific legal requirements or that a person is the spouse of another or the employee of a certain business or corporation.
For documents to be used in Singapore please consult a local notary public. For documents to be used in another jurisdiction, such as Malaysia or Thailand, you may wish to consult with the corresponding authorities in that jurisdiction or the local representative.
Notarial Services Checklist (click here for the form) (PDF 190KB)
In order to receive notarial services from the Consular Section, please:
- Bring a valid U.S. or other Government-issued document with name, photograph and signature, such as a passport, as proof of identity. Please be sure to bring identification that matches the name on the document. For example, we cannot notarize the signature “Jane Lee” if Ms. Lee can only present identification showing the name “Lee Huey-Pei”;
- Here at Embassy Singapore we note that Singapore identity cards do not include the signature of the bearer, and therefore strongly suggest using your passport as identification for notary purposes.
- If you are signing on behalf of a corporation, LLC, trust, etc., please bring proof that you are authorized to sign on behalf of the organization;
- Make sure you understand your document. Consular staff cannot explain or advise you in any way regarding the form or content of your document;
- Make sure your document is complete and organized sequentially;
- Clearly tag the pages where you need the notary signature and seal;
- Completely fill in all blank spaces on the document;
- If your docuement requires witnesses, please bring them with you;
- Do not sign your document until requested to do so by a Consular Officer.
Note: If you wish to have your signature witnessed as well as notarized, you will need to provide your own witnesses. ACS employees are NOT allowed to act as witnesses for notarizations.
Refusal of Notarial Services
Please be aware that notarial services may be refused when:
- It is prohibited by U.S. law, treaty or foreign law;
- The document is blank or incomplete;
- The officer believes that the document is suspicious, potentially illegal, or detrimental to the best interests of the United States.;
- The officer does not understand the document, due to language or any other reason;
- The officer believes the customer does not understand the document or is acting under duress;
- The officer providing the notarial service has a disqualifying interest;
- Invalid, inadequate or insufficient proof of identification is presented, or proof of a corporate title or position is lacking or inadequate.
The current fee for a Notarial seal is US$50. For each additional seal required whether it is within the same document or a separate document, the fee is an additional US$50 per seal. Fees are payable in equivalent Singapore dollars. Credit cards (Visa, American Express, Diner’s Club and Discover) are accepted. However, U.S. currency, personal checks and Singapore NET cards are NOT accepted.
Authentication or Legalization
Authentications certify the official seal, signature and/ or authority of foreign officials who perform an official act with regard to a document that is to be used in the United States. The U.S. Embassy may authenticate documents that bear the seal of the Singapore Academy of Law or that of local notary in Singapore provided that the local notary’s signature is on file with this office. For information on authentication of Singaporean documents, please visit the Singapore Academy of Law webpage on Commissioners for Oaths & Notaries Publics. A consular authentication in no way attests to the authenticity of the contents of a document but merely to the seal and signature of the issuing Singapore government official.